North Shore Unitarian Universalists |
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North Shore UU Policy Manual |
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North Shore Unitarian Universalist Society
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Rent To |
Daily (8 hours) |
Hourly |
Deposit |
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NSUUS member for private, non-profit use (for example private parties, private meetings, private receptions) |
$150.00 |
$35.00 |
$25.00 |
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Non-profit Organizations for public or private use |
$200.00 |
$45.00 |
$75.00 |
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Individuals & organizations for non-profit use |
$300.00 |
$75.00 |
$75.00 |
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All others |
$400.00 |
$100.00 |
$100.00 |
Rental Guidelines
1. Requests to use the facilities can be made through the church office or through the Church President.
2. Rental activities must have a church approved, responsible party. This party or an appointed deputy approved by the Church President or his/her designated representative must attend the function(s). The responsible party will handle coordination, make arrangements for unlocking and locking the building, follow the lockdown checklist, see that guidelines are enforced, and be present for the closing inspection.
3. Publicity by any groups or individuals using the facilities for an event that is not Church sponsored may not imply church sponsorship of the event. Any publicity must be submitted to the Church President or his/her designated representative for appropriate review and approval.
4. Groups whose participants under 21 years of age must be chaperoned by an appropriate number of responsible adults. One adult should be present for every 10 youths.
5. Only that portion of the building and/or grounds specifically reserved may be used.
6. SMOKING IS NOT PERMITTED IN ANY BUILDING AT ANY TIME.
7. Alcoholic beverages are not permitted in any building or on the grounds, including the parking areas, without prior approval by the Board. If alcoholic beverages are available, the serving must be in compliance with state and local ordinances. Non-alcoholic beverages must also be available.
8. Groups are responsible for moving, setting up and taking down any equipment and/or decorations. Equipment taken from other areas of the church or removed from an area must be returned to the original location immediately following the activity. Failure to follow this guideline may result in a deduction from the deposit.
9. Decorations must be discussed with the Church President or his/her designated representative.
10. Nails, tacks, and staples are not permitted. Paint may not be used in any form on any church property surface.
11. Use of any church equipment requires prior approval by the Church President or his/her designated representative.
12. The facility area rented including the bathrooms and kitchen must be left in a clean and orderly condition, with all trash bagged and removed from the grounds.
13. The deposit is due upon signing the rental agreement. The rental fee is due 14 days prior to use. The deposit minus any charges will be returned after the inspection is completed.
14. The deposit will be returned if the event is cancelled at least 2 weeks prior to the event.
RENTAL AGREEMENT
It is expected that individuals and groups will act responsibly in respecting church property and equipment. Users are required to leave the facility clean and in order. Failure to fulfill this requirement will result in loss of some or all of the deposit and a possible levy of additional charges.
Renter________________________________________________
Member_______
Non-Member________
Non-Profit Organization_______
For-Profit Organization _______
Address_______________________________________________
Home Phone_____________ Office Phone___________
Cell Phone______________
Responsible Party ___________________________________________________
Home Phone___________ Office Phone___________
Cell Phone_____________
Type and nature of requesting organization___________________
Please provide general description, legal and tax status, mission/vision/policy statement.
For Profit______ Non-Profit_______ If non-profit, 501c(3)______ 501c(4)______
Type of function_______________________________________________
Activities during use__________________________________________________
_____________________________________________________
Decorations description (See items 9 & 10 on Rental Guidelines) _____________________________________________________
Type of Beverage and Food (See items 7 & 12 on Rental Guidelines) ____________________________________________
______________________________________________________
# of People Expected_______
Primarily over 21 _____ Primarily under 21_____
Will exclusive use of the entire building be necessary?
_______ yes ________ no
Equipment needs:
# of tables (13 large white and 2 small white available) ______________
# of sanctuary chairs (95 available) ______________
# of folding chairs (125 available)________________
# of coffee pots (2 large and 2 small available) ___________________
Wedding Music
Use of piano (pianist not provided) __________________
Use of keyboard (keyboardist not provided) ___________
Use of portable sound system $125 ________________
Use of the church hard-wired sound system (will require the
NSUUS sound technician at $35.00 an hour) _____________
Other requirements _________________________________
Other specific stipulations, restrictions, exceptions, requirements to which the Parties agree:
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
THE DEPOSIT MUST ACCOMPANY THIS APPLICATION. THE DEPOSIT WILL NOT BE RETURNED IF THE EVENT IS CANCELLED WITHIN 2 WEEKS OF THE SCHEDULED EVENT. THE ENTIRE RENTAL FEE IS DUE 14 DAYS PRIOR TO THE SCHEDULED EVENT.
The renter here by certifies that the renter or (in the case of a group) the renter’s representative hereby certifies that he/she has received and read the Rental Guidelines and agrees to:
1. Abide by all conditions outlined in the Rental Guidelines, as may be amended herein.
2. Hold harmless from any and all liability of any nature or source the North Shore Unitarian Universalist Society, its employees, agents, and officials.
3. Release and forever discharge the North Shore Unitarian Universalist Society, its employees, agents, and officials from any and all claims arising out of, resulting from, or related to Renter and/or renter’s representative’s activities on the property.
Signed: ______________________________
(renter or renter’s representative)
Approved By: _______________________
Date: ________________________________ Date: _____________________________
Policy on Solicitation of Donations
Adopted June 26, 2010
1. Resources of the North Shore Unitarian Universalist Society and such donations as are generated by the church are to be used to aid members and friends of the church, partners, and in programs of the Social Justice Committee.
2. Resources may also be used by individuals and families recommended by church members and friends.
3. The church does not accept solicitations for aid from the general public.
4. In general, aid will not be given to the same individual, family, group, or program more than once per quarter, unless an exception is made by the Minister or Board President.
5. The church will not maintain any cash funds in the building for aid purposes.
6. It is the policy of the church not to allow solicitations for cash funds on the premises by any individual or group, without the express permission of the Minister or Board President.
1. All people who work in the nursery will be given background checks.
2. The Director of Religious Exploration and the Religious Exploration Committee will make requests to the President and to the Board for background checks on people working with children and young adults.
3. The Board will decide whether or not to do background checks on people hired by NSUUS. However, any NSUUS employee dealing with children will be given a background check.
4. Requests to the President and to the Board to do a background check must be submitted on the appropriate form.
5. The President is the designated person to submit requests for background checks, to receive the information, and to take action on the results of the checks.
1. “Outside Fundraisers” is defined as solicitations for funds by individuals or groups that are not sponsored by NSUUS. Examples of Outside Fundraisers are Girl Scouts, Wetland Restoration, Avon, and business services. Solicitations for Unitarian Universalist groups such as UUA and UUSC and for CELSJR are considered to be NSUUS sponsored and are not Outside Fundraisers.
2. No fundraisers for commercial or for-profit purposes may be held on church grounds, advertised in the order of service, or advertised in the Weekly Newsletter Update (emailed bulletin).
3. Students enrolled in the R. E. program for children and youth may do fundraising on church grounds for non-profit causes such as Girl Scouts, Boy Scouts, and Wetland Restoration. No more than one (1) fundraising solicitation (i.e. one child selling Girl Scout cookies or one solicitation for disaster relief) may be held on any one Sunday. The R.E Committee will approve, authorize, direct, and schedule these outside solicitations.
4. Fundraising by R. E. students may not disrupt a church activity (ex: RE class, coffee service, church service, etc.)
5. Except for R. E. students enrolled in the R.E program for children and youth, there will be no outside fundraising for non-profit causes on the church grounds without the express permission of the board at a duly called board meeting. Requests must be made in writing to the board at least one week in advance of the board meeting. Outside fundraisers held on church grounds must be consistent with the mission of the church.
6. Church members can announce fundraisers for non-profit or charitable causes not related to the church and not held at the church in the Weekly Newsletter Update (email bulletin) under “Community Announcements.” These non-church related, non-profit causes must be consistent with the mission of the church. The announcement must be sent to the President for approval in print ready form. If approved, the President will send the announcement to the UU Update Editor.
7. The Order of Service is reserved for church or Unitarian Universalist functions or program announcements only.
8. Flyers announcing fundraisers for non-profit or charitable causes not related to the church and not held at the church that are consistent with the mission of the church and approved by the President may be distributed by individual church members before a church service or placed in the foyer.
9. Flyers announcing social events not related to the church and not held at the church and approved by the President may be distributed by individual church members before a church service or placed in the foyer.
10. Flyers as described in sections 8 & 9 may not be inserted into the Order of Service for distribution.Memorial Garden Policies
Adopted December 17, 2011
Purpose
Memorial plaques placed in the garden will acknowledge and name those loved ones in remembrance. It provides a place for quiet meditation.
The garden is established for the private use of NSUUS members, friends and immediate relatives. Fees have been established to maintain the garden and provide for perpetual upkeep
1. The Memorial and Church Garden may be used to receive the cremated remains of members of the congregation, of friends and of immediate relatives and to remember members who have died but interred elsewhere.
2. Cremated remains may be buried directly in the ground without a container or reverently scattered within the perimeter of the entire church garden.
3. The fee per plaque and/or internment will be established by the Memorial Garden Committee and approved by the Board.
4. The memorial plaques to be placed upon the Garden Wall will be purchased by the Memorial Garden Committee and will remain the property of NSUUS. The individual plaques will be of uniform design and size, and the inscription will be limited to the name of the deceased, the year of birth and the year of death. A “star” will be place on plaques if an individual’s ashes have been placed within the church garden.
5. An application for memorial plaques has been established and elements include:
a. Applicant contact information,
b. Name of deceased for the plaque inscription, including birth year and death year,
c. Deceased’s responsible relative or friend contact information,
d. Application signature and date including payment of total fees,
e. A pre-death application is available for any church member, for friends and for immediate relatives who wish to make arrangements prior to their death. The same application elements will apply.
6. The Memorial Garden Committee will function to interpret and enforce the policies of the Memorial Garden, and to provide for its maintenance and continuing upkeep with funding provided by usage fees deposited in an escrow account. The committee will also be responsible for providing applications for internment to those requesting them, for acting on them, and for depositing the application amount in the escrow account.
7. This policy is subject to annual review by the Memorial Garden Committee and amended as necessary.
Other Policies
- The minutes will be made available to all member of the congregation upon request to the secretary. A notice will be published in the newsletter each time the minutes are ready for distribution. (Adopted 2/27/2010)
- All attendees at board meetings will be given a copy of the minutes of the meeting. (Adopted 2/27/2010)
- All committee chairs and Task Leaders will receive a copy of the minutes. (Adopted 2/27/2010)
- A checklist will be posted in a prominent place in the sanctuary stating how the building should be left (temperature, lights, windows. Doors, etc.) The list will be given in handout form to event leaders using the church. (Adopted 2/27/2010)
- A list of community resources will be kept in the policy manual. (Adopted 2/27/2010)
- The minutes will be sent out to all attendees at board meetings and to all names on the NSUUS list of Board, Committees, and Task Leaders list. (Adopted 4/14/2010)
- NSUUS will provide scholarships on a regular basis as a standard policy. These scholarships will be included in the budget. The scholarships will be two $700 scholarships ($1400 total) to the Dwight Brown Leadership Experience and one $700 scholarship for GA. (Adopted 5/29/2010)
- The Mac computer will be located in the RE room permanently as the RE Director has requested. (Adopted 7/31/10)
- Letters requesting a particular board action must be submitted to the board in the form of a proposal including the rationale for the request, the cost, and the implementation. (Adopted 12/12/10)
- For 2011 when people use the church for an event either Guy Ross or Jim Long are to be notified at least a week before the event so that one of them can be there for the event to supervise the sound system. (Adopted 12/12/10)
We meet every Sunday
- At 11:00 a.m.
- 28662 Krentel Road in Lacombe
- Ample parking
- Handicap access
We are located conveniently less than a mile northwest of I-12 Exit 74 (LA 434)
More information
For more information and our current calendar please:
Call: 985-882-0096 or
Email: office@NorthShoreUU.org
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North Shore Unitarian Universalists |
Office: 985 882-0096 |